Roster Management

Duty Roster and HR is an integrated digital solution designed to optimize healthcare operations by combining advanced clinical record management with intelligent HR and workforce scheduling tools.
The platform streamlines patient data handling, ensuring accurate and accessible clinical records for improved continuity of care. Simultaneously, it simplifies staff scheduling through automated shift planning, attendance tracking, and performance monitoring—enabling precise HR supervision and efficient resource allocation.
By enhancing both patient care and administrative workflows, this solution significantly improves operational efficiency, compliance, and decision-making in hospitals and clinical environments.

What You'll Get with Roster Management

This admin- and HR-centric system automates and optimizes physician duty rostering and patient record integration in healthcare settings. Staff can also request duty swaps, transfers, leaves, and split duty directly through the system.
Key features:

  • – Dynamic Shift Allocation – Smart scheduling based on physician availability, specialization, and legal working-hour constraints.
  • – Conflict Detection Engine – Identifies shift overlaps, last-minute absences, or double-bookings in real time.

  • Demand-Based Scheduling – Ensures no extra staff are scheduled beyond actual need, aligning shifts to patient volume.
  • – Roster Cloning – Duplicate existing rosters for recurring patterns, reducing setup time.
  • – Shift Gaps/Overloads – Balances staffing using attendance and patient load data.
  • – Compliance Tracking – Monitors license renewals and working-hour regulations.
  • – Audit Trails – Logs all shift changes and assignments for accountability.

  • – Efficiency Gains – Cuts rostering time by up to 70% with automated, data-driven scheduling.
  • – Cost Control – Reduces overtime costs by 15–25% through predictive staffing.
  • – Staff Satisfaction – Self-service portals allow shift swaps, leave requests, transfers, and split duty — all within policy rules.

  • – Interoperability – Transfers patient data between systems seamlessly.
  • – Custom Modules – Configurable for department-specific rules (e.g., ER vs. ICU) or multi-site operations.
  • – Mobile Access – Physicians can check schedules, request swaps, and submit availability via mobile.

  • Restricted External Access – No outside access without authorization.
  • Role-Based Permissions :
    • – Admin/HR: Full roster editing and audit rights.
    • – Physicians: Access to their own schedules and patient panels.
    • – Auditors: Read-only compliance report access.

  • – Workflow Analysis: Identify current rostering pain points.
  • – Sandbox Testing: Test conflict detection and patient-matching on three months of historical data.
  • – Phased Rollout: Start with one department before organization-wide adoption.